Ministry of Education Campus Security Report Center Announcement
All campus safety personnel must forward this announcement to relevant responsible personnel (this message has already been sent simultaneously to university presidents from the Department of Higher Education):
In order for the Ministry of Education (MOE) to assist schools in responding to the seriousness of the Coronavirus 2019 (COVID-19) outbreak, relevant information has been provided through the letter (No. Tai-Chiao-Kao-Tung-Tzu-1090026946) sent on February 20, 2020 including ‘Class Suspension Standards of Campus Response to COVID-19 Epidemic’, ‘Guidelines for University and College Preventative Measures against COVID-19’, ‘Regional Center School Inquiry Contact Person’, and ‘Processing Procedures for Individual Cases Reported, Suspected Cases, or Confirmed Cases Appearing on College and University Campuses’. Based on all college and university semesters which began successively from February 25, 2020, the MOE has developed the following principles, referring to the above prevention measure guidelines and epidemic prevention measures taken by each regional center school. All schools should comply and proceed as follows:
- The MOE will establish a college and university epidemic prevention deputy chairperson (deputy commanding officer) Line group to facilitate the delivery of the latest news and feedback on issues. The relevant details will be notified in a separate case.
- Conducting Campus Body Temperature Monitoring and Checks
- Schools are required to arrange a single entrance and exit with an epidemic prevention station in crowded locations such as the campuses’ main entrances, side doors with heavy foot traffic, parking lots, administration buildings, teaching and learning buildings, libraries, dormitories, and cafeterias. Schools shall arrange manpower to take temperature measurements when people enter the campuses during the opening hours every day so as to facilitate the monitoring of high-risk people before entering the campus.
- It is suggested that schools establish a cloud ‘system for individuals not on 14 days health management to self-report having a fever or any other symptoms’; individuals being screened or having a fever can utilize this system to register and report to schools in order to receive assistance and care. In addition, each school must report the number of individuals self-reporting with a fever measured in the past 24 hours by e-mail to the MOE contact person by noon every day (for weekends and holidays, reports must be sent the following working day).
- If students have respiratory infectious symptoms such as fever (ear temperature ≧38˚C / Forehead temperature ≧37.5˚C), cough or shortness of breath, advise them to return home and rest. For foreign students who do not have families and relatives in Taiwan, the MOE recommends arranging one dormitory room for quarantine per person for them to live in and assisting them to seek medical attention. In addition, schools must register on the aforementioned system and categorize cases according to ‘Measures for Following Up on Persons at Risk of Infection‘ announced by the Central Epidemic Command Center (CECC) and report to the Campus Security Report Center and the Health Center/Division of Health Services in order to facilitate the tracking and control of the campus epidemic.
Conducting Campus Sterilization and Sanitization on a Regular Basis
- Conduct sterilization and sanitization on a regular basis for public facilities such as classrooms, dormitories, cafeterias, and libraries. The recommended frequency is once every morning and afternoon. Areas for sterilization and sanitization include floors, doorknobs, window handles, buttons, electronic switches, furniture surfaces, telephones, walkie-talkies, trash cans, toilet seats, bathtubs, faucets, shower heads, drainage holes, exhaust fans, computers, keyboards, and fans. Because college and university students share common equipment and devices with close social distance and frequent contact, special attention to prevention must be paid. In addition to the sterilization and sanitization of areas listed above, please emphasize cleaning item surfaces where students often have contact such as keyboards, desk and chairs, doorknobs, public items in public areas, and teaching equipment.
Keeping Indoors Ventilated
- Open windows and doors, transom windows, front and back doors to maintain ventilation. Ensure ventilation equipment is functioning correctly and filters are cleaned frequently.
- If the environment is a confined space or an underground space, the MOE suggests adding exhaust fans to generate the necessary power to vent air outside, force the exchange of air and strengthen airflow and thereby decreasing the concentration of carbon dioxide. Avoid using air conditioning when it is unnecessary.
- If the indoor air conditioning system is a central conditioning system: the ratio of the air outlet and the return air duct should be 2 to 1(i.e. the volume (m3/s) of air coming out is twice the returned airflow). Maintain positive pressure to exchange air with outside air.
- To determine whether an indoor ventilation or air conditioning system is suitable: utilize carbon dioxide as a gauge by measuring it during peak work hours with a carbon dioxide meter. The advised carbon dioxide concentration value should not exceed 1,000 ppm.
Response Measures for Suspected or Confirmed Cases Appearing on Campus
- If schools discover COVID-19 confirmed cases or suspected cases that match reporting conditions, schools shall follow the ‘Procedure for Schools’ COVID-19 Reporting Operation’, Appendix 9 of ‘Guidelines for University and College Preventative Measures against COVID-19’, and report to the MOE’s Campus Security Report Center and local government health units. Schools shall also conduct epidemic prevention and epidemic investigation procedures according to the reported situation.
- If a suspected case is confirmed as a COVID-19 case, schools should immediately follow the ‘Processing Procedures for Individual Cases Reported, Suspected Cases, or Confirmed Cases Appearing on College and University Campuses’. In addition, dormitory quarantine shall commence and schools should cooperate with local government health units’ epidemic investigations. Schools shall assist students to return home or enter the school’s quarantine dormitory under proper protection.
The ‘Guidelines for University and College Preventative Measures against COVID-19 (2nd edition), amended on February 26, 2020’ can be downloaded from the ‘Information Download Section’ on the webpage of the Department of Higher Education (https://reurl.cc/XXOGRM). For any questions, please contact the following personnel:
- Department of Higher Education: Ms. Shuzhen Chiu. 02-7736-6304, email@example.com
- Department of Technological and Vocational Education: Zhaoyuan Xu, Officer, 02-7736-6072, firstname.lastname@example.org
- For any questions on deploying campus epidemic prevention measures, please contact the following regional center schools’ personnel:
- Fu Jen Catholic University (North Region One): Ruolin Chen, Dean of Student Affairs 02-2905-3174/ Yuwen Lin, Associate Dean 02-2905-3485
- Taipei Medical University (North Region One): Yuling Zhong, Technical Officer 02-2736-1661
- Chang Gung University (North Region Two): Xiuxin Tsai, Supervisor 03-2118-800 Ext. 5075
- National Yang-Ming University (North Region Two): Zhijian Xiao, Military Instructor, 02-2826-7136
- Asia University (Central Region): Shaoliang Zhang, Dean of Student Affairs, 04-2332-3456 Ext. 3200
- China Medical University (Central Region): Yuesheng Chen, Chief Secretary 04-2205-7153
- National Cheng Kung University (South Region): Qizhen Wang, Supervisor 06-235-3535 Ext 5848
- Kaohsiung Medical University (South Region): Jiayan Dai, Chief Secretary 07-312-1101 Ext. 2101
- Tzu Chi University (East Region): Kunrui Xie, Dean of Student Affairs 03-856-5301 Ext. 1200
To all Colleges and Universities